Vendor management software for CU technology & operations leaders
VendorSteward keeps every contract, renewal date, and notice period in one place — so a 60-day auto-renewal clause never turns into next quarter's surprise line item.
90 days free · No credit card required
Vendor renewals
3 tracked
Core Processor
Core processing
Digital Banking Platform
Digital banking
Card Processor
Payments
Illustrative example — not real data.
The Problem
Most vendor contracts renew automatically unless you give written notice inside a fixed window — often 60–120 days before term end.
NCUA's third-party risk expectations assume you can produce a current vendor list and review cadence on request.
Vendor knowledge concentrated in one or two people disappears when they move on.
What You Get
Decide-by dates
Calculated automatically from each renewal date minus its notice period — the day your decision is due, not the day the contract ends.
Every vendor category
Core processor, digital banking, card & payments, cybersecurity, cloud, ATM/ITM, item processing — tracked side by side in one ledger.
A due-diligence file per vendor
Upload the contract, SOC 2, financials, and insurance certificate to each vendor — kept in private storage and opened only through short-lived signed links.
An audit trail of every change
Every renewal-date or status change is captured with who made it, the old and new values, and when — ready when an examiner asks who decided what.
Role-based team access
Invite your whole team under one institution subscription — admins manage billing and settings, members work the ledger.
One-click CSV export
For board packets or exam prep, in one click. Your data is never hostage.
Hosted for you
No IT project required — nothing to install, nothing to maintain, updates arrive on their own.
Built by a former credit union CTO
Who managed these exact renewal calendars and built the tool he wished existed.
How It Works
01
Each vendor, its renewal date, and its notice period. Two minutes per contract.
02
Rows shift green → amber → red as a deadline approaches. The urgent one is always on top.
03
CSV for the board packet or the exam, whenever it's asked for.
Pricing
VendorSteward
Annual Subscription
Annual subscription
Unlimited vendors, unlimited users at your institution
Free trial
Every new subscription starts with a 90-day free trial — no credit card required to start. The annual charge below begins only when the trial ends and you enter payment details.
Includes
Decide-by tracking, CSV export, hosted updates
Total due annually
$499.99
Flat, per institution — not per seat. Your first 90 days are free — the $499.99 annual charge begins only after the trial, and nothing is charged without your action.
FAQ
No. Your vendor list is private to your institution — no other subscriber can see it.
No installation needed. Create an account, add your first vendor, and you're tracking renewals.
Yes. The subscription is per institution, not per seat — your whole team works from the same ledger.
Bring the data over. Add vendors individually or start from your existing export.
After 90 days, continuing simply means entering payment details and the $499.99 annual charge begins. There's no automatic charge — no card was collected at signup, so nothing happens until you choose to subscribe.